PM FPX 3000 Assessment 3 Trip of a Lifetime Capella University PM-FPX3000 Principles of Project Management

 

Prof. Name:
Date

Version Control
1.0 Notes:

 	
Initial project plan release.

2.0 Notes:

 	
Completed project plan release.
 	
Project Charter Budget adjustments.
 	
WBS chart adjustments.

Project Charter
Project Title: Western Europe & Iceland Expedition
Project Start Date: 25/2019
Project Finish Date: 25/2019
Budget: $35,000.00

 	
Cruise: $10,980.00
 	
Flights: $7,383.00
 	
Passports: $600.00
 	
Transportation: $1,150.00
 	
Excursions: $1,300.00
 	
Souvenirs: $1,200.00
 	
Meals: $1,250.00
 	
Misc.: $200.00
 	
Emergency Funds: $5,000.00
 	
Unused Funds: $5,937.00

Project Manager: Dean M. Slocum
Project Objectives:
The four members of the Scott family will visit five countries within three weeks using a budget of $35,000. The plan will include a detailed itinerary with time and cost considerations for travel to the departing seaport, return trip, room and board, planned locations to visit, budget for individual activities, and a comprehensive cost breakdown.
Approach:

 	
Documentation: The family will apply for passports before the trip to ensure smooth participation in the cruise.
 	
Room and Board: The family will be on a cruise to reduce risk factors and accommodate their size. The cruise will provide room, board, food, and a general trip timeline.
 	
Travel to/from Airport: Bill’s brother will drive the family to Miami International Airport (MIA) from their home in Pembroke Pines, FL, avoiding long-term parking costs. He will also pick them up after the trip.
 	
Travel to Departing Seaport in Lisbon, Portugal: The family will use a dedicated shuttle to reach the commercial port of Doca de Alcantara, where they will board the cruise liner, check in, and locate their suite.
 	
Travel to Airport from Seaport in Reykjavik, Iceland: The family will take a dedicated shuttle from the seaport to the airport, where they will check in and proceed to their designated departure gate.
 	
Timeline and Budget: This information will be presented to the family in a chronological order within an Excel spreadsheet, alongside a budget spreadsheet showing the distribution of funds.

Stakeholder Register
Stakeholder Identification



Name
Role
Position
Contact Information




Dean Slocum
Project Manager
Oversees all aspects of project.
Phone, Email, SMS


Bill Scott
Father, Sponsor, Customer
Primary contact in establishing project details.
Phone, Email, SMS


Alexandra Scott
Mother, Sponsor, Customer
Secondary contact in establishing project details.
Phone, Email


Nick Scott
Son, Customer
Provides input.
N/A


Corey Scott
Son
Provides input.
N/A



Stakeholder Assessment



Requirements
Communication Needs
Frequency of Communication
Expectations
Influence on the Project
Interest and Power




Book Flights
High
Weekly
$7,383.00
High
High


Book Cruise
High
Weekly
$10,980.00
High
High


Passports
High
Weekly
$600.00
High
High


Transportation
Medium
Weekly
$1,500.00
Medium
Medium


Excursions
High
Weekly
$5,000.00
High
High


Souvenirs
Low
Weekly
$1,000.00
Medium
Medium


Emergency Funds
High
Weekly
$1,000.00
Low
Low



Stakeholder Classification



Interest
Power
Classification




High
High
Manage Closely


Medium
Medium
Keep Informed


Low
Low
Monitor



Work Breakdown Structure (WBS)

 	
Project: Trip of a Lifetime
1.1 Location
1.1.1 Local Attraction
1.1.2 Weather
1.1.3 Local Knowledge
1.1.4 Possible Tours
1.2 Travel
1.2.1 Flight Tickets
1.2.2 Cruise Tickets
1.2.3 Airport Shuttles
1.2.4 Taxis
1.3 Cost
1.3.1 Flight Costs
1.3.2 Cruise Cost
1.3.3 Transportation Cost
1.3.4 Excursions
1.3.5 Souvenirs
1.3.6 Emergency Funds
1.3.7 Passport Cost
1.4 Administration
1.4.1 Passports
1.4.2 Foreign Currency
1.4.3 Travel Insurance
1.4.4 Personal Packing
1.5 Communication
1.5.1 Emergency Contacts
1.5.2 Travel Phones
1.5.3 Internet Access

Communications Matrix



Information Provider
Recipient(s)
Frequency
Medium
Location




Status Report
PM
Family
Weekly
Email
SharePoint


Booking Confirmations
PM
Family
Once
Email
SharePoint


Passport Confirmations
Family
PM
Once
Email/Mail
SharePoint



Glossary
PM: Project Manager
WBS: Work Breakdown Structure
Risk Matrix



Risk
Probability (L,M,H)
Severity (L,M,H)
Mitigation Approach




Project Manager skills not adequate
M
H
Project manager requires further training


Failure to properly manage in accordance with family’s expectations
M
H
Keep open lines of constant communication


Flight delays
M
H
Constant flight updates


Cruise delays
M
M
Constant cruise updates


Funding not properly allocated
L
H
Keep open lines of constant communication



Key:
Yellow = Low Risk
Orange = Medium Risk
Red = High Risk
References
Institute, Project Management. (2017). A guide to the project management body of knowledge (PMBOK® guide) (6th ed.). [Skillsoft version]. Available from https://capella.skillport.com/skillportfe/main.action?assetid=132589