PM FPX 4030 Assessment 1 Project Management Plan PM-FPX4030 Scheduling, Cost, and Quality Management

Prof. Name:

Date

Executive Summary

Patient safety and physician satisfaction remain paramount for Preventative Care Healthcare Organization (PCHO). With the organization expanding from 1 to 5 locations over the past five years, PCHO must continue to address the needs of its patients, physicians, shareholders, and the community. The current project supports this goal by introducing an Electronic Medical Record (EMR) System to replace the existing manual process. As competing healthcare organizations in the community transition to EMRs, it is crucial for PCHO to lead in adopting an EMR and maintain its position as a healthcare leader in the area.

Implementing an EMR system provides several clinical benefits and desired outcomes (Athenahealth, Inc., 2018):

• Elimination of bulky paper records for storage, management, and retrieval
• Enhanced access to clinical data
• Improved establishment and maintenance of effective clinical workflows
• Reduction in medical errors, improved patient safety, and stronger clinical decision-making support
• Simplified participation in Meaningful Use, Patient-Centered Medical Home (PCMH), and other quality programs, with electronic prompts ensuring that necessary data is recorded at the point of care
• Capability to gather and analyze patient data for targeted outreach to specific populations
• Seamless interaction with affiliated hospitals, clinics, labs, and pharmacies

Additionally, our third-party accounting firm projects a 25% increase in profits within the first two years, followed by a steady rise of 10% – 15% annually.

To address this need, PCHO will solicit bids from established EMR vendors. The approved budget for this initiative is $250,000, and the selected company will have 12 months to complete the project. Physician approval of the chosen vendor is mandatory. A Project Change Control Committee will oversee the adherence to timelines, budget, project scope, and quality objectives, focusing on patient safety and physician satisfaction.

Physicians and Health Information Management (HIM) staff will access the EMR from PCs, laptops, tablets, and mobile phones. HIM staff will benefit from quicker access to medical records, leading to faster service and higher patient satisfaction.

A risk management team will be assigned by the Project Manager to address potential concerns and risks. Currently, there is minimal risk expected regarding the project’s timely and budget-friendly completion.

Statement of Work

• Project approval
• Vendor selection
• Project Charter
• Project Scope Statement
• Application installation
• Application testing
• Application training
• EMR implementation at the 5 PMHO sites

To ensure the project is completed within the current fiscal year without disrupting ongoing operations and other projects, approval for the project needs to be included in the next quarter’s budget.

Project Scope Management

Project Name: Preventative Care – Electronic Medical Record (EMR)

Prepared by: Angelo Riccio

Date: 04/15/2018

Overview

Preventative Care, a healthcare organization with five locations in Peoria, Illinois, seeks to implement an Electronic Medical Record System.

Business Objectives

Preventative Care requires an Electronic Medical Application to replace its current manual system. Given the organization’s growth from 1 to 5 locations in the past 5 years, a vendor capable of meeting the demands of this expansion is needed. The organization is open to bids from both established vendors and those in the design or development phase.

• The application must provide access to patient records from all 5 locations.
• It should be browser-based with minimal requirements for existing computer systems.
• It must centrally manage physician schedules.
• All application servers should be housed in a single building.

Project Description

The Electronic Medical Record System should support the following medical record modules:

• Patient information
• Patient insurance information
• Patient visits
• Physician information
• Physician appointments and schedules
• Patient billing
• Patient allergies
• Patient diagnosis
• Patient vaccinations
• Patient medication orders and prescriptions
• Patient lab orders and results

Project Scope

In Scope

• Approved budget: $250,000
• Installation of EMR at the 5 P